WOMEN’S COUNCIL OF REALTORS - CENTRAL OREGON CHAPTER - BEND, OR
The fifth regular meeting of the Governors Board for 2008 took place at the Central Oregon Association of Realtors meeting room Annex on May 1, 2008.
The meeting was called to order by President Cat Zwicker-Grant at Noon.
MEMBERS PRESENT: Cat Zwicker-Grant, Sydne Anderson, Joy Helfrich, Phyllis Mageau, Carolyn Bostwick, Tami Nolan, Judy Keller, Brenda King, and Josh Hansen
EXCUSED MEMBERS: Barbara Baker, Vickie Johnson, Joy Andersen, Laurie Keyes, Terri Visser, Jolene Cox, Shelly Garroutte, and Jeanne Scharlund
The Agenda, Financial Report and Minutes were approved.
FINANCIAL REPORT: Sydne Anderson presented this report in the absence of Treasurer Vickie Johnson. The Fashion Show figures are looking good so far. Final figures are coming soon. Tami Nolan made a motion to schedule our Fashion Show for April 9, 2009 at St. Charles Main Conference Room. Sydne Anderson seconded this motion. The motion passed.
PRESIDENT: Cat Zwicker Grant announced that our Central Oregon Chapter is receiving the Gold Award at the Women’s Council of Realtors Mid-Year meeting in Washington, D.C. this month. State Secretary Phyllis Mageau was acknowledged for her outstanding work toward keeping track of our Chapter points to help achieve this Gold Award. Since it was earned during the time Carolyn Bostwick was our Chapter President, it is deemed appropriate that she attend Mid-Year in D.C. to accept this prestigious award. A motion was made by Phyllis Mageau that we send Carolyn to D.C. to accept the award. There was a second and the motion passed.
PRESIDENT ELECT: Sydne Anderson announced that the State Board Meeting in Eugene has been moved to Friday, May 30 at 1:00 PM. Moving our monthly Business Resource meetings to a new location was discussed. St. Charles Main Conference Room seems to be a logical choice. Josh Hansen, with Cat Zwicker-Grant assisting, will evaluate this possibility. Sydne said that work needs to begin on selecting Committees for 2009 and she is already checking into this. We need to keep constant track of Chapter points for all media/press releases. Be sure to let our Marketing Committee Chair, Brenda King, know when we need to make a press release.
MEMBERSHIP VICE PRESIDENT: Joy Helfrich reported that we have 65+ members and 14 affiliates and 8 on a waiting list. Sydne Anderson will approach top producing Brokers to join WCR. Those present at the meeting today signed cards for all Committee Fashion Show members. We also signed a card for our National Affiliate Randy Sebastian. A longtime Assistant of his passed away unexpectedly. We need to discuss how to bring special attention to new members. They need to be identified and feel welcome at our WCR functions/meetings. A new WCR Installation concept was discussed. Perhaps a dinner party with a guest speaker (on December 4?), instead of a daytime meeting type of installation, would be more enticing. We will check to see what our budget will allow.
EDUCATION AND PROGRAMS: Carolyn Bostwick said Barbara Seamon will be our featured speaker at our May Business Resource Luncheon. Her topic will be “finances”. Roger from EDCO will be our June speaker. Pay Pal was mentioned; local Affiliates renewing online. We discussed our Website. If someone wants to put something on the Website, Carolyn needs to receive it in pdf or word format, and a link. We need to check on getting the park for our picnic scheduled for Thursday, August 21. It will be a potluck this year with a brown bag and bottle aurction.
HOSPITALITY: Josh Hansen is handling several tasks in his new position. He has competently accomplished negotiations for our new monthly Business Resource Meeting location at the Main Conference Room at St. Charles Medical Center. Josh will be informing us of the outcome.
NEWSLETTER: Chairperson Judy Keller needs to receive articles for our monthly Newsletter by the first Friday of the month. Publication is the following Friday. Discussion followed. Judy’s Co-Chair, Terri Visser, has resigned her post with the Newsletter.
NEW BUSINESS: None reported.
The meeting was adjourned by President Cat Zwicker-Grant at 1:35 PM.
These Minutes are respectfully submitted by Barbara Baker, Secretary.
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WOMEN’S COUNCIL OF REALTORS - CENTRAL OREGON CHAPTER - BEND, OR
The fourth regular meeting of the Governors Board for 2008 took place at the Central OR Association of Realtors meeting room Annex on April 2, 2008.
The meeting was called to order by President Cat Zwicker-Grant at Noon.
MEMBERS PRESENT: Cat Zwicker-Grant, Sydne Anderson, Joy Helfrich, Vickie Johnson, Barbara Baker, Phyllis Mageau, Carolyn Bostwick, Tami Nolan, Judy Keller, Josh Hansen, and Joy Andersen.
EXCUSED MEMBERS: Brenda King, Laurie Keyes, Terri Visser, Katherine Bolster, Siduri Taylor, Jolene Cox, Shelly Garroutte, and Jeanne Scharlund.
The Agenda, Financial Report, and Minutes were approved. The corrected February Minutes were approved.
FINANCIAL REPORT by Treasurer Vickie Johnson: Vickie handed out the month of March Income and Expense Reports and went over them with us. She reported that our total assets/net worth amount is $13,232.29 as of March 31, 2008.
FASHION SHOW UPDATE was delivered by Vickie Johnson and Sydne Anderson. A sample of the Fashion Show Program Brochure was passed around and discussed. A few suggestions were made. A motion was made by Tami Nolan, received a second by Vickie Johnson, and was passed to approve the changes to the Brochure. The credit card machine is set up. The Thank You Cards are ready to mail to our Sponsors and Donors. We have excellent media exposure. The articles in the Cascade Arts and Entertainment magazine and the Cascade Business newspaper are fantastic! The large Posters have been distributed to advertise this event. The attractive Tickets for $35.00 each are selling well - 90 have been sold as of today. Sponsor contributions are at approximately $4,050.00. The Committee has prepared a Notebook to help next years Fashion Show Committee.
PRESIDENT ELECT Sydne Anderson said we need to keep Sponsors in mind for our monthly Business Resource meetings. She has someone in mind as one of our class speakers at a business luncheon. Sydne continues to meet with and participate in our Committee meetings.
She is actively participating in the preparations of a successful fashion show this month.
MEMBERSHIP VICE PRESIDENT Joy Helfrich reported: Renewals are estimated at 48%. This percentage is average for most WCR locations, including the larger memberships. We’ve had nine new members. Our April 2008 Membership Roster will be ready the end of this week. Recruiting new members is a high priority, especially inviting more men to join us. Joy has several creative ideas and mentioned some of them for us to consider and do. Other Board Members made further suggestions on how we can make an impression on our peers to join WCR. Also, how we can improve attendance at our Orientation programs was discussed. Ambassadors will be needed for this and for our membership recruiting. Joy suggested that we put WCR Mission Statement Tent Cards on each table at our Business Resource meetings. We might put information on these tables informing members who their Officers and Committee Chairs are.
BY-LAWS REPORT by Tami Nolan: Tami is in the process of working on our Standing Rules for distribution. The By-Laws have been approved by National and were e-mailed to members. It was noted by Phyllis Mageau that Local Affiliates pay for local dues only and are not required to pay for National dues.
FINANCE AND BUDGET Chair Phyllis Mageau reported: We have just completed our first quarter. She will meet with our Treasurer to make sure our budget is on target. This will be done on a quarterly basis.
EDUCATION AND PROGRAMS Chair Carolyn Bostwick reported: Roger Lee is busy until June, so Carolyn will speak on the “Art of Networking” at our April Business Resource luncheon meeting. A “Personal Budget”speaker for May is being considered. Another good topic would be a “Leadership Role in WCR”. This would be about the experience gained by WCR Officers who have attended Mid-Year meetings and Annual Conferences, as well as State meetings. The “Technology” class may be scheduled at a later date. Joy Anderson suggested that we contact “related industries” (window cleaning, housekeeping, lawn care, home repair, etc.) to be Sponsors.
WAYS AND MEANS Co-Chair Joy Andersen reported: It is agreed to charge $100.00 for Marketing Material to be placed on tables by Business Resource meeting Speakers and Sponsors. The Sponsor will be mentioned on our Agenda, possibly after the Inspiration. We have Sponsors for the April and May meetings. Carolyn Bostwick has the raffle tickets for our meetings.
Our annual Picnic was discussed. Networking is fun at a picnic. A Bag and Bottle auction is recommended. It was decided we need to get back to the basics and have a relaxed, pot luck type of picnic with a food and beverage theme.
HOSPITALITY Chair Josh Hansen reported: Josh spoke with the previous Chairperson, Laura George, regarding his new responsibilities. Shelly Garroutte will co-chair this Committee. A new Business Resource Luncheon meeting place has not been decided on. St. Charles and Bend Country Club are still under consideration. We will need to give thirty days notice to the Deschutes Brewery to abide by our contract with them. We need a meeting facility that will be flexible with the number of attendees for lunch and can prepare the food on site.
NEWSLETTER co-chair Judy Keller reported. Corrections to the Newsletter can be made if they are submitted in a timely manner, preferably the first Friday of the month.
NEW BUSINESS: None reported.
The meeting was adjourned by President Cat Zwicker-Grant at 1:30PM.
These Minutes are respectfully submitted by Barbara Baker, Secretary.
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WOMEN’S COUNCIL OF REALTORS – CENTRAL OREGON CHAPTER
The second regular meeting of the Governors Board for 2008 took place at the Central Oregon Association of Realtors meeting room Annex on February 7, 2008.
The meeting was called to order by President Elect Sydne Anderson at Noon.
Members Present were: Cat Zwicker-Grant, Sydne Anderson, Joy Helfrich, Carolyn Bostwick, Vickie Johnson, Barbara Baker, Tami Nolan, Phyllis Mageau, Brenda King, Joy Anderson, Katherine Bolster, Laura George, Judy Keller, and Jeanne Scharlund.
Excused Members were: Laurie Keyes, Jolene Cox, David Brehm, Siduri Taylor, and Terri Visser.
The January Minutes were approved. The Agenda and Financial Report were approved.
FINANCIAL REPORT by Treasurer Vickie Johnson: The January Monthly Income and Expenses were read as well as the Net Worth as of January 31. Vickie said she would make the necessary changes to be in compliance with the recent Audit Report.
FASHION SHOW UPDATE by Co-Chair Katherine Bolster: Everything is going very well. The models are appointed but more are needed. More volunteers are needed to assist and help. The Tickets will be available at our next Governors Board meeting. Prices were discussed and Past President Carolyn Bostwick discussed the Pay Pal Account information versus the Credit Card fees. Carolyn suggested we add 5% handling costs to tickets ordered and paid for on line. Tickets may also be purchased at the door. A motion was made and passed to have the Fashion Show Flyers printed.
PRESIDENT ELECT Sydne Anderson reported: She has been overseeing as many WCR Committee meetings as she can attend.
VICE PRESIDENT OF MEMBERSHIP Joy Helfrich reported: We are losing members due to non-renewal. We have had a few new members sign up to join WCR. We need more volunteers to call members. Membership Committee Chair David Brehm needs a Chairperson for this committee. Names were brought up and the general consensus was that we need to go outside the Governors Board group to find people in our membership to be on this Committee. Joy Helfrich said Affiliate Letters will go out next week.
BY-LAWS report by Chair Tami Nolan: Review of the By-Laws was discussed and the necessary changes and updates are now complete. Tami handed out the revised copy to the Governors Board at the meeting.
EDUCATION & PROGRAMS Chair Carolyn Bostwick reported: The Education Panel for our Business Resources Luncheon Education Program has been chosen except for a Escrow Officer and this will be done in advance of our meeting on February 28. Carolyn said questions need to be prepared to ask the Panel. $500.00 has been budgeted for a Scholarship and this will be discussed at a later time.
FINANCE AND BUDGET Chair Phyllis Mageau reported: The 2008 Budget has been redone on a new format. She handed out copies of this Budget format to the Governors Board. She also handed out copies of the 2007 Annual Report. There may be changes made to the 2008 Annual Report. Discussion followed.
MEMBERSHIP & MARKETING COMMITTEE: Joy Helfrich is working on the new member Orientation schedule for 2008. Plans for this will be announced at our next Governors Board meeting in March.
WAYS & MEANS Co-Chair Joy Anderson reported: Education Books will be coordinated and raffled under the supervision of Joy Anderson and Carolyn Bostwick. More Business Resource luncheon sponsors are being solicited to bring in extra income.
HOSPITALITY Chair Laura George reported: We need a new Chairperson as Laura has been promoted by her company and is moving to Salem, OR. She said that our January 17 Business Resource Luncheon was attended by just under 30 attendees.
NEWSLETTER Co-Chair Judy Keller reported: Judy will do the Biography Profile on Hospitality Chair Laura George for our next WCR Newsletter. Judy will also have a copy of our April 10 Fashion Show flyer in our next Newsletter.
MARKETING Chair Brenda King reported: Brenda still needs photos of our WCR Officers and their biography for a press release announcement. She also needs Fashion Show fundraiser information for a press release.
NEW BUSINESS; Joy Helfrich informed us that the new WCR member Orientation might be planned for St. Patrick’s Day but the location is yet to be determined. More information will be given at our next Governors Board meeting on March 6. The National Listing Services website is found at point2NLS.com. Listings expire within 60 days so updates need to be done within that time.
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WOMEN’S COUNCIL OF REALTORS - CENTRAL OREGON CHAPTER
The ninth regular meeting of the Governors Board for 2007 took place at the Central Oregon Association of Realtors meeting room annex on September 7, 2007.
The meeting was called to order by President Carolyn Bostwick at 11:55 AM.
Members present were: Carolyn Bostwick, Cat Zwicker-Grant, Sydne Anderson, Joy Helfrich, Phyllis Mageau, Judy Keller, Judy Harris, Tami Nolan, Brenda King, and Barbara Baker.
Excused members were: Vickie Johnson, Laura George, Shelly Garroutte, and Laurie Keyes.
The August Minutes, Agenda, and Financial Report were approved.
President Elect Cat Zwicker-Grant reported:
* The August Network Picnic was a success and she thanked everyone who contributed. She suggested we consider doing two picnics a year.
*WCR National suggests using “The Task to Ask” forms to seek volunteers and as a means to assimilate people into areas where they have skills, knowledge or talent.
* Please report any postings to WCR’s MOCA. We get National credit by providing a copy of the posting - a likely source of info for the Fashion Show and Networking Picnic.
* Leadership Seminar overview was given. The Northwest is growing in membership and representation to WCR.
* CRS overview was given.
* The importance of “Branding” was stressed. Use your WCR Logo found at www.wcr.org
Vice President of Membership Sydne Anderson reported:
*A WCR Orientation will be held at the office of Bend Style on September 19 from 4:30 PM to 6:30 PM. There will be a demonstration on MOCA.
* A new members drive and contest is being considered.
* Membership renewal is being encouraged. We will e-mail a “Program Evaluation” form to all members so we can make improvements.
* Education Certificates will be distributed by courier to members for attending 2007 classes.
Secretary Barbara Baker reported:
* She will sign all 2007 monthly Minutes and give them to President Carolyn Bostwick.
Bylaws Chairperson Phyllis Mageau reported:
* Our Central Oregon Chapter Mission Statement needs to be updated at our September 27 meeting.
* Standing rules as of 5/3/07 are complete. Amendments will be e-mailed to members.
Education and Programs Chairperson Tami Nolan reported:
* Senior issues will be addressed at our September 27 meeting. We will learn how this can benefit our membership and what steps we need to take.
*We are required to have eight educational program events per year.
Membership and Marketing Chairperson Joy Davis-Helfrich reported:
* Our annual picnic event went very well and was well attended.
* She has a list of new business meeting attendees to contact.
* We need to get our affiliate ratios taken care of. They are at 30% now.
Ways and Means Chairperson Judy Harris reported:
* She said a WCR Gala Event is planned at Moxy’s Salon on October 18 from 5:30 PM to 7:30 PM. Katherine Bolster is helping plan this function. A raffle will be held and you must be there to win. The tickets are $5.00 each and Action Printing is printing them free of charge. TLC Catering has submitted a bid for food. Spa services will be available to purchase and a chair massage will be available free of charge.
* This event is to get professional business people to know about WCR through a fun, relaxing interactive function.
* Raffle donations are being encouraged.
A motion was made and seconded to budget $600.00 for this event. The motion carried. Our monthly WCR Newsletter will announce this Gala Event.
Finance and Budget was reported by President Carolyn Bostwick in the absence of Treasurer Vickie Johnson.
Special Committee Reports:
* Judy Keller said any news to be put in the Newsletter needs to reach her by the 12th of each month. Joan Worrell will do Member Feature Articles and Phyllis Mageau will do Meeting Flyers
New Business:
* The Nominating Committee for 2008 WCR Officers will meet this month.
* WCR Business Woman of the Year and Member of the Year will be decided.
The meeting was adjourned by President Bostwick at 1:30 PM.
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WOMEN'S COUNCIL OF REALTORS, CENTRAL OREGON CHAPTER -- BEND, OREGON
THE SIXTH REGULAR MEETING OF THE GOVERNING BOARD FOR 2007 TOOK PLACE AT THE CENTRAL OREGON ASSOCIATION
OF REALTORS MEETING ROOM ANNEX IN BEND, OREGON ON JUNE 7, 2007.
PRESIDENT CAROLYN BOSTWICK CALLED THE MEETING TO ORDER AT 11:55 AM.
MEMBERS PRESENT WERE: CAROLYN BOSTWICK, CAT ZWICKER-GRANT, SYDNE ANDERSON, PHYLLIS MAGEAU, JUDY KELLER, SHARON ABRAMS, JUDY HARRIS, LAURA GEORGE, SHELLY GARROUTTE, NANCY HOOVER, JOY DAVIS-HELFRICH, AND BARBARA BAKER.
EXCUSED MEMBERS WERE: VICKIE JOHNSON, LAURIE KEYES, BRENDA KING, CHRISTINE WISE, AND JAN LAUGHLIN.
THE AGENDA WAS APPROVED AND THE MINUTES OF THE LAST MEETING WERE APPROVED WITH ONE CORRECTION BY PHYLLIS MAGEAU TO THE STANDING RULES, SECTION IV.C. REGARDING ONE SIGNATURE ON ALL CHECKS UP TO $500.00. TWO SIGNATURES FOR AMOUNTS OVER $500.00 ARE REQUIRED WITH THE PRESIDENT AND PRESIDENT-ELECT AS DESIGNATED SIGNATORIES.
THE FINANCIAL REPORT WAS SUBMITTED BY VICKIE JOHNSON AND WAS READ BY CAT ZWICKER-GRANT IN THE TREASURER'S ABSENCE. THIS REPORT WAS APPROVED.
REPORTS WERE MADE BY THE OFFICERS ATTENDING THE MID-YEAR MEETING IN WASHINGTON, D.C. THEY SAID IT WAS A VERY IMPRESSIVE MEETING WITH LONG, FRUITFUL DAYS INCLUDING TWO SUNDAY MORNING MEETINGS UNTIL NOON. THE NETWORKING WAS GOOD AND THE MANY CLASSES ATTENDED WERE VERY INFORMATIVE. TWO PMN CLASSES WERE OFFERED. REFERRALS WERE WELCOMED. THERE WERE 750 WOMEN AT THE AWARDS BANQUET. OUR CENTRAL OREGON CHAPTER RECEIVED A GOLD AWARD FOR 2006. THEY ALSO MADE TIME TO ATTEND THE TRADE SHOW AT NAR. ATTENDING OFFICERS WERE: CAROLYN BOSTWICK, CAT ZWICKER-GRANT, SYDNE ANDERSON AND BARBARA BAKER.
BY-LAWS: PHYLLIS MAGEAU SAID SHE HAS A FULL COMMITTEE NOW. THE STANDING RULES HAVE BEEN SUBMITTED AND WERE MADE AVAILABLE AT THE MEETING.
EDUCATION & PROGRAMS: DUE TO A CONFLICT OF SCHEDULE, MATT FARMER, OUR PLANNED SPEAKER FOR OUR JUNE WCR BUSINESS RESOURCES LUNCHEON MEETING, IS UNABLE TO ATTEND. OUR COAR GOVERNMENT AFFAIRS DIRECTOR, BILL ROBIE, WILL BE ASKED BY NANCY HOOVER TO SPEAK INSTEAD. OUR JULY SPEAKER IS KIRK SCHUELER OF BROOKS RESOURCES. SHARON ABRAMS SUGGESTED THAT WE INVITE A MORTGAGE INDUSTRY SPEAKER TO UPDATE US ON THE LATEST EVENTS. SHE INDICATED THAT A LOT IS GOING ON IN THIS INDUSTRY THAT EFFECTS ALL OF US.
FINANCE & BUDGET: SHELLY GARROUTTE SAID ALL IS WELL WITH HER COMMITTEE. CAT ZWICKER-GRANT SAID THAT SHE LEARNED MORE ABOUT ALL THE DUTIES OF THIS COMMITTEE WHILE SHE WAS AT THE MID-YEAR MEETING AND WOULD PASS THIS INFORMATION ON TO SHELLY.
MEMBERSHIP & MARKETING: JOY DAVIS-HELFRICH REPORTED THAT WE HAD THREE NEW MEMBERS. PRESIDENT BOSTWICK SAID WE NEED TO PROMOTE WCR WITH OUR MARKETING TOOLS AND USE OUR BRAND TO INDICATE WE'RE AN ACTIVE ORGANIZATION AND INVOLVED IN CENTRAL OREGON ISSUES.
WAYS & MEANS: JUDY HARRIS INDICATED THAT WELLS FARGO IS ONE OF OUR SPONSORS. REGARDING THE LICENSE PLATE HOLDERS, PRESIDENT BOSTWICK SAID THEY ARE $2.50 EACH THROUGH NATIONAL WCR. NO DECISION WAS MADE.
SPECIAL COMMITTEE REPORTS: SHELLY SAID THE DIVERSITY CLASS RECEIVED LITTLE RESPONSE AND WAS CANCELLED. DISCUSSION FOLLOWED AND SHARON ABRAMS SUGGESTED HAVING A CLASS IN LIEU OF A MONTHLY MEETING. MICHAEL AID IS NOW PRESIDENT OF CRS. WE SHOULD PARTNER WITH CRS FOR A CLASS IN BEND SINCE DESIGNATION CLASSES SHOULD BRING US MONEY.
HOSPITALITY: LAURA GEORGE SAID OUR WCR LUNCH CONTRACT WITH DESCHUTES BREWERY EXPIRES THE END OF THIS MONTH. NANCY HOOVER SAID THAT THE MEMBERS HAD INDICATED ON A FORM HANDED OUT THAT THEY LIKE THE MTN. ROOM FOR OUR MONTHLY WCR MEETINGS. PRESIDENT BOSTWICK SAID WE NEED TO SHOW STABILITY AND CONSISTENCY FOR A MEETING PLACE AND NOT GO ALL OVER BEND FOR OUR MEETINGS. LAURA WILL MEET WITH SHARON AT DESCHUTES BREWERY TO WORK OUT AN EXTENDED CONTRACT. SHARON ABRAMS IS AVAILABLE TO MEET WITH SHARON AND LAURA, IF NEEDED, SINCE SHE HAS WORKED WITH SHARON BEFORE. LAURA DID NOT FEEL THIS WAS NECESSARY.
NEWSLETTER: JUDY KELLER SUGGESTED DOING A QUARTERLY NEWSLETTER INSTEAD OF MONTHLY SINCE WE ONLY GET ONE POINT PER QUARTER ANYWAY. JUDY MADE A MOTION TO DO THIS. DISCUSSION FOLLOWED. PRESIDENT BOSTWICK ASKED FOR A VOTE AND IT WAS DECIDED BY THE BOARD TO KEEP THE NEWSLETTER ON A MONTHLY BASIS. SHARON MENTIONED A V-CARD AND CAROLYN COMMENTED THAT A V-CARD IS ONLY GOOD IF IT'S IN A CONTACT FILE IN ORDER TO ADD OR REMOVE INFORMATION.
NEW BUSINESS: A PIONEER PARK PICNIC CHAIRMAN WAS DISCUSSED FOR OUR AUGUST PICNIC BUT NOT DECIDED ON. FURTHER DISCUSSION WILL TAKE PLACE AT A LATER TIME. THE MEETING IN EUGENE ON 6/22 IS TO BE ATTENDED BY CAT AND CAROLYN. CAROLYN SAID WE NEED TO RESTRUCTURE OUR PLANNING AND NOT WAIT UNTIL SO LATE LIKE WE'VE BEEN DOING.
THE GOVERNOR'S BOARD MEETING WAS ADJOURNED AT 1:45 PM BY PRESIDENT CAROLYN BOSTWICK.
THESE MINUTES ARE RESPECTFULLY SUBMITTED BY SECRETARY BARBARA BAKER.
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WOMEN'S COUNCIL OF REALTORS, CENTRAL OREGON CHAPTER -- BEND, OREGON THE SIXTH REGULAR MEETING OF THE GOVERNING BOARD FOR 2007 TOOK PLACE AT THE CENTRAL OREGON ASSOCIATION OF REALTORS MEETING ROOM ANNEX IN BEND, OREGON ON JUNE 7, 2007.
PRESIDENT CAROLYN BOSTWICK CALLED THE MEETING TO ORDER AT 11:55 AM. MEMBERS PRESENT WERE: CAROLYN BOSTWICK, CAT ZWICKER-GRANT, SYDNE ANDERSON, PHYLLIS MAGEAU, JUDY KELLER, SHARON ABRAMS, JUDY HARRIS, LAURA GEORGE, SHELLY GARROUTTE, NANCY HOOVER, JOY DAVIS-HELFRICH, AND BARBARA BAKER. EXCUSED MEMBERS WERE: VICKIE JOHNSON, LAURIE KEYES, BRENDA KING, CHRISTINE WISE, AND JAN LAUGHLIN.
THE AGENDA WAS APPROVED AND THE MINUTES OF THE LAST MEETING WERE APPROVED WITH ONE CORRECTION BY PHYLLIS MAGEAU TO THE STANDING RULES, SECTION IV.C. REGARDING ONE SIGNATURE ON ALL CHECKS UP TO $500.00. TWO SIGNATURES FOR AMOUNTS OVER $500.00 ARE REQUIRED WITH THE PRESIDENT AND PRESIDENT-ELECT AS DESIGNATED SIGNATORIES.
THE FINANCIAL REPORT WAS SUBMITTED BY VICKIE JOHNSON AND WAS READ BY CAT ZWICKER-GRANT IN THE TREASURER'S ABSENCE. THIS REPORT WAS APPROVED.
REPORTS WERE MADE BY THE OFFICERS ATTENDING THE MID-YEAR MEETING IN WASHINGTON, D.C. THEY SAID IT WAS A VERY IMPRESSIVE MEETING WITH LONG, FRUITFUL DAYS INCLUDING TWO SUNDAY MORNING MEETINGS UNTIL NOON. THE NETWORKING WAS GOOD AND THE MANY CLASSES ATTENDED WERE VERY INFORMATIVE. TWO PMN CLASSES WERE OFFERED. REFERRALS WERE WELCOMED. THERE WERE 750 WOMEN AT THE AWARDS BANQUET. OUR CENTRAL OREGON CHAPTER RECEIVED A GOLD AWARD FOR 2006. THEY ALSO MADE TIME TO ATTEND THE TRADE SHOW AT NAR. ATTENDING OFFICERS WERE: CAROLYN BOSTWICK, CAT ZWICKER-GRANT, SYDNE ANDERSON AND BARBARA BAKER.
BY-LAWS: PHYLLIS MAGEAU SAID SHE HAS A FULL COMMITTEE NOW. THE STANDING RULES HAVE BEEN SUBMITTED AND WERE MADE AVAILABLE AT THE MEETING.
EDUCATION & PROGRAMS: DUE TO A CONFLICT OF SCHEDULE, MATT FARMER, OUR PLANNED SPEAKER FOR OUR JUNE WCR BUSINESS RESOURCES LUNCHEON MEETING, IS UNABLE TO ATTEND. OUR COAR GOVERNMENT AFFAIRS DIRECTOR, BILL ROBIE, WILL BE ASKED BY NANCY HOOVER TO SPEAK INSTEAD. OUR JULY SPEAKER IS KIRK SCHUELER OF BROOKS RESOURCES. SHARON ABRAMS SUGGESTED THAT WE INVITE A MORTGAGE INDUSTRY SPEAKER TO UPDATE US ON THE LATEST EVENTS. SHE INDICATED THAT A LOT IS GOING ON IN THIS INDUSTRY THAT EFFECTS ALL OF US. FINANCE & BUDGET: SHELLY GARROUTTE SAID ALL IS WELL WITH HER COMMITTEE. CAT ZWICKER-GRANT SAID THAT SHE LEARNED MORE ABOUT ALL THE DUTIES OF THIS COMMITTEE WHILE SHE WAS AT THE MID-YEAR MEETING AND WOULD PASS THIS INFORMATION ON TO SHELLY.
MEMBERSHIP & MARKETING: JOY DAVIS-HELFRICH REPORTED THAT WE HAD THREE NEW MEMBERS. PRESIDENT BOSTWICK SAID WE NEED TO PROMOTE WCR WITH OUR MARKETING TOOLS AND USE OUR BRAND TO INDICATE WE'RE AN ACTIVE ORGANIZATION AND INVOLVED IN CENTRAL OREGON ISSUES.
WAYS & MEANS: JUDY HARRIS INDICATED THAT WELLS FARGO IS ONE OF OUR SPONSORS. REGARDING THE LICENSE PLATE HOLDERS, PRESIDENT BOSTWICK SAID THEY ARE $2.50 EACH THROUGH NATIONAL WCR. NO DECISION WAS MADE. SPECIAL COMMITTEE REPORTS: SHELLY SAID THE DIVERSITY CLASS RECEIVED LITTLE RESPONSE AND WAS CANCELLED.
DISCUSSION FOLLOWED AND SHARON ABRAMS SUGGESTED HAVING A CLASS IN LIEU OF A MONTHLY MEETING. MICHAEL AID IS NOW PRESIDENT OF CRS. WE SHOULD PARTNER WITH CRS FOR A CLASS IN BEND SINCE DESIGNATION CLASSES SHOULD BRING US MONEY.
HOSPITALITY: LAURA GEORGE SAID OUR WCR LUNCH CONTRACT WITH DESCHUTES BREWERY EXPIRES THE END OF THIS MONTH. NANCY HOOVER SAID THAT THE MEMBERS HAD INDICATED ON A FORM HANDED OUT THAT THEY LIKE THE MTN. ROOM FOR OUR MONTHLY WCR MEETINGS. PRESIDENT BOSTWICK SAID WE NEED TO SHOW STABILITY AND CONSISTENCY FOR A MEETING PLACE AND NOT GO ALL OVER BEND FOR OUR MEETINGS. LAURA WILL MEET WITH SHARON AT DESCHUTES BREWERY TO WORK OUT AN EXTENDED CONTRACT. SHARON ABRAMS IS AVAILABLE TO MEET WITH SHARON AND LAURA, IF NEEDED, SINCE SHE HAS WORKED WITH SHARON BEFORE. LAURA DID NOT FEEL THIS WAS NECESSARY.
NEWSLETTER: JUDY KELLER SUGGESTED DOING A QUARTERLY NEWSLETTER INSTEAD OF MONTHLY SINCE WE ONLY GET ONE POINT PER QUARTER ANYWAY. JUDY MADE A MOTION TO DO THIS. DISCUSSION FOLLOWED. PRESIDENT BOSTWICK ASKED FOR A VOTE AND IT WAS DECIDED BY THE BOARD TO KEEP THE NEWSLETTER ON A MONTHLY BASIS. SHARON MENTIONED A V-CARD AND CAROLYN COMMENTED THAT A V-CARD IS ONLY GOOD IF IT'S IN A CONTACT FILE IN ORDER TO ADD OR REMOVE INFORMATION.
NEW BUSINESS: A PIONEER PARK PICNIC CHAIRMAN WAS DISCUSSED FOR OUR AUGUST PICNIC BUT NOT DECIDED ON. FURTHER DISCUSSION WILL TAKE PLACE AT A LATER TIME.
THE MEETING IN EUGENE ON 6/22 IS TO BE ATTENDED BY CAT AND CAROLYN. CAROLYN SAID WE NEED TO RESTRUCTURE OUR PLANNING AND NOT WAIT UNTIL SO LATE LIKE WE'VE BEEN DOING.
THE GOVERNOR'S BOARD MEETING WAS ADJOURNED AT 1:45 PM BY PRESIDENT CAROLYN BOSTWICK.
THESE MINUTES ARE RESPECTFULLY SUBMITTED BY SECRETARY BARBARA BAKER.
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WOMEN'S COUNCIL OF REALTORS, CENTRAL OREGON CHAPTER - BEND
THE FIFTH REGULAR MEETING OF THE GOVERNING BOARD FOR 2007 TOOK PLACE AT THE CENTRAL OREGON ASSOCIATION OF REALTORS MEETING ROOM IN BEND, OREGON ON MAY 4, 2007.
THE PRESIDING OFFICER, PRESIDENT CAROLYN BOSTWICK, CALLED THE MEETING TO ORDER AT NOON.
THE NUMBER OF MEMBERS PRESENT CONSTITUTED A QUORUM. ATTENDEES WERE: SYDNE ANDERSON, VICKIE JOHNSON, JUDY KELLER, JOY DAVIS-HELFRICH, LAURA GEORGE, SHELLY GARROUTTE, CAROLYN BOSTWICK, BARBARA BAKER, NANCY HOOVER, PHYLLIS MAGEAU, AND BRENDA KING.
EXCUSED MEMBERS WERE: JUDY HARRIS, CAT ZWICKER-GRANT, CHRISTINE WISE, SHARON ABRAMS, LAURIE KEYES, AND JAN LAUGHLIN.
TREASURER VICKIE JOHNSON READ THE TREASURER'S REPORT. VICKIE HAS RECEIVED SOME TOWER THEATRE INVOICES PERTAINING TO THE FASHION SHOW AND WILL CHECK INTO THESE FURTHER TO SEE HOW THEY SHOULD BE PAID.
THE FINANCIAL REPORT, THE AGENDA AND MINUTES OF THE LAST MEETING WERE APPROVED.
STANDING COMMITTEE REPORTS WERE GIVEN:
BYLAWS - PHYLLIS MAGEAU SAID SHE NEEDS ONE MORE PERSON TO BE OF ASSISTANCE. ALSO, THE TREASURERS SECTION OF THE BYLAWS NEEDS TO MAKE DESIGNATED SIGNATORIES FOR TREASURER AND PRESIDENT.
EDUCATION AND PROGRAM COMMITTEE - NANCY HOOVER SAID THAT PARKING IS A CONCERN AT THE DESCHUTES BREWERY WHEN WE HAVE OUR MONTHLY WCR MEETING. WE CAN ALSO PARK AT THE MT. BACHELOR PARKING AREA NEARBY TO ALLEVIATE THIS CONCERN. CAROLYN ESTES WILL BE OUR BUSINESS CLASS SPEAKER AT OUR MAY 24 WCR MEETING. SHE WILL SPEAK ABOUT LIFE TRANSITIONS. NANCY IS TRYING TO GET MIKE PARKER AS A FUTURE SPEAKER. JULY 26 WCR MEETING SPEAKER IS KIRK SCHULLER. IN AUGUST WE WIL HAVE OUR PICNIC. IN SEPTEMBER THERE WILL BE A PANEL DISCUSSION ON SENIOR CONCERNS. OCTOBER 25 WE WILL WELCOME BACK CAROLYN ESTES. NOVEMBER 29 WILL FEATURE BEND, REDMOND AND PRINEVILLE. THERE IS NO MEETING IN DECEMBER. JANUARY 2008 WILL BE PLANNED. SPEAKING FEES DONATED BY THE SPEAKERS WILL BE ACKNOWLEDGED BY THE EDUCATION COMMITTEE IN OUR WCR NEWSLETTER AND ON THE COAR WEBSITE. CERTIFICATES FOR THE 6/14 CLASS CAN BE PICKED UP AFTER THE CLASS.
MEMBERSHIP COMMITTEE - SYDNE ANDERSON ANNOUNCED THAT WE HAD RECEIVED 360 POINTS FROM NATIONAL WCR. MEMBER CERTIFICATES WILL BE HANDED OUT TO ALL MEMBERS. WE HAVE TWO NEW MEMBERS, SUZANNE ISELIN AND WENDY HEATH. E-FLYERS WITH MEMBERSHIP INFORMATION WILL BE SENT TO THE REAL ESTATE OFFICES. LAURA AND JOY WILL E-MAIL THESE FLYERS. IN AUGUST WE WILL HAVE A NEW MEMBER CONTEST. A BOTTLE AUCTION AT A FUTURE DATE WAS DISCUSSED BY LAURA GEORGE. THE AUGUST PICNIC COMMITTEE CANDIDATES WERE DISCUSSED. LAURA GEORGE SUGGESTED THAT WE SELL LICENSE PLATE FRAMES/HOLDERS AS A FUND RAISER. WE COULD HAVE 100 SAYING "IT PAYS TO CONSULT A REALTOR" AND 100 WITH OUR WCR LOGO. THESE COULD BE SOLD TO ALL REALTORS AND WCR MEMBERS. $.57 EACH WAS THE PRICE . WE'LL NEED 200 ORDERS TO MAKE THE COST FEASIBLE. A MOTION WAS MADE TO PRESENT THE COST TO THE GOVERNORS BOARD FOR $500.00 TO PURCHASE LICENSE PLATE FRAMES AT $2.38 EACH TIMES 200 TO EQUAL $476.00 AND SELL THEM FOR $10.00 EACH FOR A $1,500.00 PROFIT. THIS MOTION WAS TABLED UNTIL LAST MONTH'S FUND RAISER FASHION SHOW PROFIT IS CALCULATED.
SPECIAL COMMITTEE REPORTS: THE DIVERSITY PROGRAM COMMITTEE NEEDS A HEAD COUNT OF ATTENDEES ASAP! "REQUIRED CREDIT HOURS" WILL BE RECEIVED FOR THIS CLASS. SHELLY GARROUTTE SAID FLYERS FOR THIS PROGRAM WILL BE HANDED OUT AT THE BEND MLS TOUR MEETING FOR PROMOTION PURPOSES. OUR NEWSLETTER COMMITTEE NEEDS PUBLISHING INPUT FROM EXPERIENCED INDIVIDUALS. JUDY KELLER SAID THIS INFORMATION IS NEEDED BY THE 12TH AND THE 15TH IS THE DEADLINE.
NEW BUSINESS: JUDY KELLER SUGGESTED THAT WCR MEET IN DIFFERENT PLACES LIKE REDMOND AND PRINEVILLE IN ORDER TO PROMOTE THESE AREAS AND ENCOURAGE THESE MEMBERS TO ATTEND OUR MEETINGS. IT WAS DISCUSSED AND DECIDED THAT IT WAS BEST TO LEAVE THE WCR MEETING LOCATION IN BEND SINCE IT IS THE MOST CENTRAL LOCATION. SHELLY GARROUTTE MENTIONED THAT TITLE COMPANIES COULD POSSIBLY PROVIDE HORS D'OEUVRES. LAURA GEORGE SAID THAT SUMMIT IS DOING A CANNED FOOD DRIVE THIS SPRING AND WILL E-MAIL US INFORMATION ON THIS.
THE GOVERNOR'S BOARD MEETING WAS ADJOURNED BY PRESIDENT BOSTWICK AT 1:30 PM.
THESE MINUTES ARE RESPECTFULLY SUBMITTED BY SECRETARY BARBARA BAKER.
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WOMEN'S COUNCIL OF REALTORS, CENTRAL OREGON CHAPTER IN BEND, OREGON
THE THIRD REGULAR MEETING OF THE GOVERNING BOARD FOR 2007 TOOK PLACE AT THE CENTRAL OREGON ASSOCIATION OF REALTORS CONFERENCE ROOM IN BEND, OREGON ON MARCH 1, 2007.
THE PRESIDING OFFICER, PRESIDENT CAROLYN BOSTWICK, CALLED THE MEETING TO ORDER.
THE NUMNBER OF MEMBERS PRESENT CONSTITUTED A QUORUM. ATTENDEES WERE: CAROLYN BOSTWICK, CAT ZWICKER-GRANT, VICKIE JOHNSON, SYDNE ANDERSON, BARBARA BAKER, PHYLLIS MAGEAU, SHARON ABRAMS, JUDY KELLER, NANCY HOOVER, LAURA GEORGE, JUDY HARRIS, JOY DAVIS-HELFRICH, SHELLY GARROUTTE, BRENDA KING, CHRISTINE WISE. LAURIE KEYES AND JAN LAUGHLIN WERE EXCUSED FROM THIS MEETING.
THERE WAS APPROVAL OF THE AGENDA AND MINUTES OF THE LAST MEETING.
THE FINANCIAL REPORT WAS MADE BY TREASURER VICKIE JOHNSON AND APPROVED.
REPORTS OF OFFICERS AND STANDING COMMITTEES WERE MADE;
PHYLLIS MAGEAU, BYLAWS COMMITTEE, READ THROUGH THE BYLAWS AND STANDING RULES.
MOTIONS WERE MADE AND APPROVED AS FOLLOWS:
1. AMEND SECTION V. MEMBERSHIP, A. NEW MEMBERS, PARAGRAPH 1. AFFILIATE MEMBERS OF ONE COMPANY WILL DESIGNATE ONE NATIONAL AFFILIATE MEMBER AND ALL OTHERS IN THE SAME COMPANY WILL BE DESIGNATED AS LOCAL AFFILIATE MEMBERS.
2. AMEND SECTION VI. FINANCIAL MATTERS, SECTION A. REIMBURSEMENT OF EXPENSES TO INCLUDE PRESIDENT, PRESIDENT ELECT, VP OF MEMBERSHIP OR ANY OTHER DETERMINED BY THE GOVERNING BOARD. YEAR 2007 IS BUDGETED FOR FOUR.
3. AMEND SECTION VI. FINANCIAL MATTERS, SECTION B.1. ALL SPEAKERS/PERFORMERS SHALL RECEIVE A COMPLIMENTARY MEAL AND/OR A SPECIAL GIFT OR RECOGNITION, AS DETERMINED BY THE GOVERNING BOARD AND AS APPLICABLE TO THE MEETING OR EVENT.
4. ADD TO SECTION VI. FINANCIAL MATTERS, SECTION B.1. HOSPITALITY WILL TAKE ON THE RESPONSIBILITY TO SEND THANK YOU CARDS TO ALL SPEAKERS/PERFORMERS.
5. AMEND SECTION VI. FINANCIAL MATTERS, SECTION B.1. CHANGE FROM TWO (2) TIMES ONLY IN THE PREVIOUS SIX (6) MONTH PERIOD BEFORE JOINING TO THREE (3) TIMES.
6. AMEND SECTION VI. FINANCIAL MATTERS, SECTION C.1. AND 2. CANCELLATION HOURS TO COINCIDE WITH CANCELLATION DEADLINE.
MOTION PENDING PER RESULTS WITH LAURA GEORGE AND SHARON FROM DESCHUTES BREWERY.
7. ADD TO SECTION VIII. AWARDS AND RECOGNITION. ADD BUSINESS WOMAN OF THE YEAR.
8. ADD TO SECTION VIII. AWARDS AND RECOGNITION, SECTION A. #5 b. MOTION TO STRIKE (NOTE: DURING FIRST TWO YEARS OF CHAPTER FORMATION, THIS REQUIREMENT SHALL BE LESSENED TO A MEMBER IN GOOD STANDING SINCE MARCH 2005.)
9. AMEND SECTION VIII. AWARDS AND RECOGNITION, SECTION B. MOTION TO STRIKE (NOTE: THE CENTRAL OREGON CHAPTER GOVERNING BOARD HAS POSTPONED THE SCHOLARSHIP REQUIREMENT PENDING FURTHER REVIEW UNTIL 2006 THE FOLLOWING WILL SERVE AS A GUIDELINE AT THAT TIME.)
10. AMEND BUDGET REGARDING SECTION VIII. AWARDS AND RECOGNITION, SECTION B. INCREASE BUDGET TO A TOTAL OF $430.0O. THIS WOULD INCLUDE AN HONORARY MEMBERSHIP AND TWO (2) SCHOLARSHIPS AT $150.00 EACH. THIS BENEFIT TO BE ANNOUNCED IN OUR NEWSLETTER.
11. AMEND SECTION IX. ADDITIONAL NOTES AND PROVISIONS, ITEM B. #3. MOTION TO STRIKE (NOTE: FOR THE FIRST TWO YEARS OF THE CENTRAL OREGON CHAPTER'S CHARTER, THE CRITERIA FOR PRESIDENT ELECT AND SECRETARY ARE REDUCED TO MEMBERS IN GOOD STANDING WITH WCR SINCE JUNE 2005.
PHYLLIS WILL E-MAIL US THE STANDING RULES WITH THE REVISIONS BASED ON THE MOTIONS VOTED ON AT THIS GOVERNING BOARD MEETING.
SYDNE ANDERSON, VP OF MEMBERSHIP, SPOKE AND MADE A MOTION TO SEND A THANK YOU NOTE TO ALL SPEAKERSAND THIS MOTION CARRIED.
JUDY HARRIS, WAYS AND MEANS COMMITTEE, GAVE AN UPDATE ON HER COMMITTEE.
SHELLEY GARROUTTE DISCUSSED FINANCE AND BUDGET.
CAT ZWICKER-GRANT, PRESIDENT ELECT, REPORTED ON WCR STATE MEETING.
CHRISTINE WISE, FASHION COMMITTEE, REPORTED ON OUR APRIL 12 FASHION SHOW AT THE TOWER THEATER. A $350.00 BUDGET FOR THE COSTS FOR BRENDA KING TO PLACE AN AD IN THE BULLETIN AND FOR ADVERTISING CARDS AND POSTERS FOR THE PUBLIC WAS APPROVED.
SHARON ABRAMS AND JUDY KELLER GAVE AN UPDATE ON OUR NEWSLETTER. THE FORTHCOMING CLASS "AT HOME WITH DIVERSITY" WAS DISCUSSED. THE BUDGET FOR
2007 WAS REVIEWED AND ACCEPTED.
A MOTION WAS MADE AND CARRIED TO MAKE DEBRA LANE AN "HONORARY MEMBER" FOR 2007.
NANCY HOOVER, EDUCATION AND PROGRAMS, DISCUSSED BOOKINGS FOR SPEAKERS AND PANELS.
THE MEETING WAS ADJOURNED AT 2:15 PM BY PRESIDENT CAROLYN BOSTWICK.
RESPECTFULLY SUBMITTED BY SECRETARY BARBARA BAKER
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WOMENS COUNCIL OF REALTORS, CENTRAL OREGON CHAPTER
BEND, OREGON
The first regular meeting of the governing board for 2007 took place at the Central Oregon Association of Realtors
Meeting room in bend, Oregon on January 4, 2007 at 11:55 am.
The presiding officer, President Carolyn Bostwick, called the meeting to order.
Roll call was made by president Bostwick and the number of members present constituted a quorum. Attendees were:
Brenda king, Jan Laughlin, Laura George, cat-wicker-grant, Laurie Keyes, Shelly Garroutte, Vickie Johnson, Judy Keller, Sydne Anderson, Joy Helfrich, Nancy Hoover, Christine wise, Barbara Baker and Carolyn Bostwick. Phyllis Mageau and Sharon Abrams were excused from this meeting.
Pledge of allegiance and inspiration followed.
Approval of last meetings minutes were not available to Read.
President Bostwick reviewed parliamentary procedures.
Treasurer Vickie Johnson read the treasurer’s report and it was accepted and placed on file.
Committee reports were given.
The fashion show fundraising project was presented by Christine Wise. A motion was made by Christine Wise to submit Fashion show printing fee costs for a brochure by 2/5/07. Cat Zwicker-Grant amended this motion by suggesting that the payment of one-half be made now and the other half be made later upon approval of the brochure. This motion was approved by an “aye” vote.
Other business resulted in deciding that the governing board will meet the first Thursday of every month at the Central Oregon Association of Realtors meeting room at 11:55 am to 1:30 pm in Bend, Oregon.
The meeting was adjourned by president Bostwick at 1:30 pm.
Respectfully submitted by Secretary Barbara Baker,
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